MEETING ROOMS
The Library has four meeting rooms available for all sorts of gatherings, including the:
- Merrill Community Room (Capacity: 50 People), a first floor space which features floor to ceiling windows, a fireplace, fine art from regional artists and a seasonally available patio/garden space.
- The Multipurpose activity room (Capacity 15 people), adjacent to the Community Room, features a conference table, sink and countertop with microwave, and whiteboard. Can be used in conjunction with the Community Room for additional space or a location for refreshments and catering.
These two rooms, as well as the upper and lower levels of Town Hall, are available for use before the library is open or after the library closes, by reservation.
- Upper and lower Library conference rooms (Capacity 10 people), these two small conference rooms are available only when the library is open.
Fees
The following outside groups are exempt from fees for use of library space: Town of Shelburne department and staff, board, commissions and committees; Town of Shelburne co-sponsored events; Shelburne Community School and CSSD activities; Social Service and community service groups; Non-profit groups which wholly or in part benefit Shelburne residents; and Shelburne condo and neighborhood associations. Uses by these groups is limited to one meeting every month, unless an exception is granted by the Library Director.
Shelburne residents and businesses may reserve space for their private use at a resident rate and non-Shelburne residents and businesses at a non-resident rate. Prices range from $10 to $30 per hour. Contact the library for more information or to reserve a space!
Additional Policy Information
The library does not advocate or endorse the viewpoints of groups or events scheduled in the Meeting Rooms and no publicity about a meeting or event should state or imply such endorsement.
A Facilities Use Application Form must be completed and submitted for approval by the Library Director prior to the use of the room. Library Meeting Room Policy.
Children’s groups through age twelve must have one supervising adult for every ten children in attendance.
Kitchen facilities are available but groups must provide their own food and utensils. Smoking, e-cigarettes, and smokeless tobacco are not permitted anywhere in the Library. Groups are responsible for setting up the room in advance of meeting and restoring it and the kitchen to their original conditions at the conclusion of the event.
The individual who reserves the Meeting Rooms is responsible for any damages incurred to the room or equipment during the use of the space.